Tier Limits
What each plan lets you create, where your usage appears, and what happens when you reach a cap.
What Tier Limits Are
Every plan includes numeric limits on how much you can create — tasks, stories, publications, workspaces, and members. These caps are separate from a plan's features (which tools you get); they only control how many of each item your plan allows. Limits belong to your plan and are shared across your workspace — they aren't personal settings like the ones in Account Settings.
Only active items count. Completed and archived tasks don't count against the task cap, and archived stories and publications don't count against theirs.
Limits by Plan
Author track:
| Bookworm | Quill | |
|---|---|---|
| Workspaces | 1 | 1 |
| Members | 1 | 1 |
| Stories | Unlimited | Unlimited |
| Publications | Unlimited | Unlimited |
| Tasks | 100 | Unlimited |
Publisher track:
| Quill | |
|---|---|
| Workspaces | 2 |
| Members | 3 |
| Stories | Unlimited |
| Publications | Unlimited |
| Tasks | Unlimited |
Footnote — the free, view-only account for invited authors — can't create stories, publications, or tasks.
In practice, only two limits come up: Bookworm's 100-task cap and Publisher Quill's workspace and member caps. Stories and publications are unlimited on every paid plan. For pricing and what features each plan includes, see Subscription and Billing.
Seeing Your Usage
- Tasks: The Tasks page and the Dashboard's My Tasks widget show your usage (e.g., "37 / 100 tasks") with a progress bar. The bar turns yellow at 80% of your cap and red at 95%, and while you're adding tasks with 10 or fewer slots remaining, a banner reads "You have N task(s) remaining on your plan." The meter is hidden entirely on plans with unlimited tasks.
- Stories and publications: There's no meter. While the Add Story or Add Publication button is enabled, hovering it shows a tooltip with your usage — "Unlimited stories" on paid plans.
- Importing tasks: The Import Tasks modal tells you how many more tasks you can import before hitting your cap.
- Workspaces and members: There's no usage display. You'll only encounter these caps when a create or invite is blocked.
When You Reach a Limit
- Tasks: The Add Task button is replaced by an Upgrade to Add Tasks link (labeled Upgrade on an entity's Tasks tab), which takes you to the Subscribe page.
- Stories and publications: The Add button is disabled, and its tooltip reads "You've reached your tier limit of N stories. Upgrade to continue." (same wording for publications).
- Workspaces and members: Creating a workspace beyond your cap is blocked with a message showing your plan's limit. An invitation that would exceed the member cap can't be accepted — the invitee is told the workspace has reached its member limit and to contact the admin about upgrading.
If your account is read-only — an expired trial or a cancelled subscription — creating is paused everywhere regardless of how much capacity you have left. See Subscription and Billing.
Downgrading When You're Over a Limit
Downgrading to a smaller plan checks your current usage first. If it exceeds the target plan's limits, a Cannot Downgrade Yet dialog shows which limits you're over and how many workspaces or members you'd need to remove. Remove the excess, then downgrade.
If your workspace count ever ends up above your plan's limit, your oldest workspaces stay active and the excess are hidden from the workspace switcher. Nothing is deleted — they reappear when you upgrade.
How to Upgrade
Every limit-related prompt leads to the Subscribe page, where you choose your track and plan. Upgrades take effect immediately, so new capacity unlocks as soon as you've upgraded. See Subscription and Billing for details, including who can change the plan (the billing contact) and how downgrades are scheduled.
Tips
- Finish tasks to free up room: Completed and archived tasks don't count against the cap, so clearing out done work is often faster than upgrading when you hit Bookworm's task limit
- Watch the meter colors: Yellow at 80% and red at 95% give you warning well before the Add Task button disappears
- Plan downgrades ahead: Remove extra workspaces or members before switching to a smaller plan to avoid the Cannot Downgrade Yet check
- Upgrades unlock instantly: If a cap blocks you mid-work, upgrading restores the Add buttons right away — no waiting for the next billing period