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Exporting Your Data

Download a copy of your publishing data for local backup, analysis in spreadsheets, or use with other tools.

What Exporting Does​

Exporting bundles your workspace data — stories, publications, authors, series, and settings — into a single file you can keep or open elsewhere. Use CSV when you want to work in a spreadsheet, or JSON when you want structured data for scripts and other tooling.

Getting to the Export Page​

Open the Export Your Data page in either of these ways:

  • From the Dashboard, click Export Data under Quick Actions.
  • Open the workspace Data tab directly.

The page shows a Data Export card and, at the bottom, an Export History table.

Exporting Your Data​

In the Data Export card:

  1. Choose a format next to Format:
    • CSV: Opens in Excel, Google Sheets, or Numbers. Best for viewing and editing.
    • JSON: Structured data. Best for scripts and other tools.
  2. Click Export.

The export type is set automatically based on whether you have any filters active:

  • No filters: Inkwren exports everything — stories, publications, authors, series, and settings. This appears as Everything in your history.
  • One or more filters: Inkwren exports only the matching records. This appears as Custom Selection in your history.

The Export button is disabled while an export is processing. When you run a filtered export, your filters clear and the page scrolls to the Export History table.

Filtering What You Export​

Click Add filters in the Data Export card to expand the filters panel. Setting any filter switches the export to a Custom Selection scoped to the matching records:

  • Search: Find items by title or description
  • Author: Limit to specific contributors
  • Publisher: Limit to specific publishers
  • Publication Status: Filter by publication status
  • Publication Type: Select one or more types
  • Story Status: Filter by story status
  • Story Type: Select one or more types

Use Clear all to reset the filters. When filters are set but the panel is collapsed, a small count badge appears on the Add filters toggle so you can see how many are active.

Export History​

The Export History table lists your exports and updates in place as they process. Its columns are:

ColumnShows
WhatThe export type — Everything or Custom Selection
FormatCSV or JSON
StatusA progress bar with a percentage while running, Ready when complete, or failed if it didn't finish
SizeFile size once the export is ready
CreatedWhen the export was started

For each export you can:

  • Download: Available on Ready exports.
  • Delete: Removes the export, with a confirmation step.

GEO Content​

The Data Export page may also include a GEO Content card. This generates AI-discoverable landing-page content for a publication, series, publisher, or contributor — it is content generation, not a data download.

To use it, choose an Entity Type, search for the specific entity, then click Generate GEO Content to open a preview.

Feature Availability

GEO Content isn't available in every workspace. If you don't see the GEO Content card, your workspace administrator may need to enable it.

Exporting a Single List​

Most list pages — Stories, Publications, and others — have an Export CSV button in the table toolbar. This downloads just that list as a CSV and respects your current filters, so it's a quick way to grab one slice of your data without using the full export page.

Exporting Your Personal Account Data​

Your personal account data is separate from your workspace data and lives in Account Settings:

  1. Open Account Settings.
  2. Find the Export Your Data section.
  3. Click Export Now.
  4. Enter your password to confirm.

This export covers your profile, preferences, organization memberships, and the content you've created.

Tips​

  • Add filters to export a subset: Set any filter to turn a full export into a focused Custom Selection.
  • Pick the right format: Choose CSV for spreadsheets and JSON for scripts and other tools.
  • Download Ready exports: Once an export shows Ready, download it and keep your own copy.
  • Use a single list export for quick grabs: When you only need one table, the Export CSV button on a list page is faster than a full export.
  • Name your files clearly: Save downloads with a date in the filename so backups are easy to tell apart.
  • CSV Import — bring data into Inkwren from a spreadsheet
  • Account Settings — manage your personal account and export your personal data