Understanding Workspaces

A workspace is where your content lives in Inkwren. It contains your stories, publications, authors, and all related data. Think of it as a self-contained project or office.

The Basics

When you create an Inkwren account, you get an organization with one workspace. For many users, that's all you need. But workspaces become powerful when you need to keep different types of work separate.

Organization = Your account container (billing, team members, settings) Workspace = A project space within your organization (content, data, workflow)

Feature Defaults

Workspaces don't have a saved "type" — there's no Author-vs-Publisher setting on a workspace. Instead, your track (chosen when you set up Inkwren) decides which features your first workspace starts with:

Feature	Author Track	Publisher Track
Story management	On	On
Publication tracking	On	On
Submission tracking (outgoing)	On	Off
Receiving submissions	Off	On
Editorial workflows	Off	On
Contracts	Off	On

These are just starting points. Any additional workspaces you create begin with a standard set of features enabled, and you can turn individual features on or off at any time in Workspace Settings.

When to Use Multiple Workspaces

Most authors need just one workspace. But here are reasons you might want more:

• Separate pen names: Keep romance writing completely separate from thriller writing
• Different projects: An author workspace for your writing, plus a publisher workspace if you start a small press
• Client work: Virtual assistants might have a workspace per client

Publishers often use multiple workspaces:

• Different imprints: Each imprint gets its own workspace
• Separate publications: A quarterly magazine and an annual anthology
• Team access control: Give editors access only to relevant workspaces

Creating a Workspace

1. Click your workspace name in the sidebar
2. Select Create Workspace
3. Give it a name

New workspaces start with a standard set of features enabled. Adjust them anytime in Workspace Settings under Feature Toggles.

You can switch between workspaces anytime using the workspace switcher in the sidebar.

Workspace Settings

Each workspace has its own settings. To access them:

1. Click your workspace name in the sidebar
2. Click Manage Workspace

Settings Tabs

Tab	What You Can Configure
General	Workspace name, logo, timezone, feature toggles, navigation modes, publication defaults
Members	Invite team members, manage roles, view invitation history
Tasks	Task categories and task templates
Contracts	Contract templates (.odt/.docx files) and contract workflow stages
Editing	Editing workflow templates and stages for editorial pipelines
Data	Export your workspace data

Feature Toggles

In the General tab, you can enable or disable optional features for your workspace. Turning a feature off hides it from the sidebar and disables its functionality — your data is preserved and will reappear if you turn it back on.

Feature	What It Controls
Publication Submissions	Receive submissions from authors
Story Submissions	Track your outgoing submissions to markets
Markets	Manage submission markets and venues
Contract Management	Contributor agreements and templates
Editing Workflow	Editorial pipeline and workflow stages
Series Management	Group publications into series
Pen Names	Manage author pen names
Distribution Channels	Track where publications are sold
Cover Credits	Attribution for cover art and design
Royalty Splits	Revenue sharing between contributors
Pull Quotes	Curated review excerpts
Marketing	Promotions for launches, deals, and Kickstarters

Your track (Author or Publisher) determines which features start out enabled, but you can toggle any of them.

Navigation Modes

Two options in the General tab simplify the sidebar for smaller workspaces:

• Single Contributor Mode: If you have only one contributor in your workspace, clicking Contributors in the sidebar goes directly to their detail page instead of showing a list. Automatically disabled if you add a second contributor.
• Single Publisher Mode: Same behavior for publishers — goes straight to the detail page if you have only one.

These are helpful for solo authors who don't need to navigate a list to find themselves.

Timezone

Set your workspace's timezone to control when deadline notifications are sent. Inkwren uses this timezone to determine what "today" means for story deadlines and task due dates. Defaults to UTC.

Publication Defaults

Control which features are enabled by default when creating new publications:

• Editing Pipeline
• Submissions
• Contracts
• Pull Quotes

Individual publications can override these defaults from their own settings.

Common Questions

"Can I move content between workspaces?"

Not currently. Plan your workspace structure before adding significant content. If you need to reorganize, export your data and re-import it into the new workspace.

"Do workspaces share data?"

No. Each workspace is completely independent. Authors, stories, and publications in one workspace don't appear in another.

"How many workspaces can I have?"

This depends on your subscription plan. Some plans include one workspace; others allow multiple workspaces.

"Can different team members access different workspaces?"

Yes. You can invite team members to specific workspaces with appropriate roles. Someone might be an Admin in one workspace and an Editor in another.